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  Board of Commissioners Business Meeting Agenda
August 6, 2019 ~ 8:30 am ~ Room 219








1.

Call to Order, Those Present, Flag Salute

2.

Public Comment

3.

Agenda Deletions/Additions

4.

Approve Minutes from last meeting

1.

In the matter of approving minutes from the July 30, 2019 Business meeting. - BOCC

Background: Approve the “Minutes” which summarize all business by the Board of Commissioners for the business meeting held on the date stated above.

Fiscal Impact: None

Recommended Motion: Approve the Minutes as presented. 
5.

Prior Approved Items

1.

PRIOR APPROVED: In the matter of approval of a 120-day extension of a contract with Diversified Contractors for installation of three skylight units in the roof of the main Klamath County Museum building. Todd Kepple, Museum.

Background: Work to install skylights was delayed by both unsettled weather through the spring, as well as conflicts with museum activities in the work area.

Fiscal Impact: None. Funding for the skylight contract, in the amount of $47,718, is being provided by the Klamath County Museum Foundation.

Recommended Motion: Board approval of extension of contract with Diversified Contractors for installation of skylights in the Klamath County Museum. There is no fiscal impact, as funding in the amount of $47,718 is being provided by the Klamath County Museum Foundation.
6.

Proclamations/Presentations

1.

In the matter of presenting monthly Employee Service Awards. - BOCC

Background:  Employees are presented service awards in 5 year increments beginning with their first 5 years of service to Klamath County.

Tilli Conner - 5 Years – Corrections
Carraig Colahan - 5 Years – Corrections
Adrain Tolliver - 5 Years – Juvenile
Daniel Culp -        10 Years – CDD – Solid Waste
Crystal Agard -       10 Years – Corrections
Paula Harris -         15 Years – Clerk
Terry Wells -           15 Years – Property Sales

Fiscal Impact:  None

Recommended Motion:   Read above names for the record.

7.

Public Hearings

1.
8:45A.M.

In the Matter of holding a Public Hearing pursuant to ORS 312.122 TIME CERTAIN:8:45 am. Rick Vaughn, Property Manager/Tax Collector

Background: Pursuant to ORS 312.122 a public hearing must be held regarding the acceleration of tax foreclosed properties. Today’s Public Hearing was advertised in the Herald and News on July 21st 2019 and again July 28th 2019 and the notice of hearing was mailed via certified mail to the property owners and lien holders on June 27th 2019.

Properties are described as follows:
1934 Homedale Rd. Klamath Falls, OR 97603/R-3909-002AB-09100-000
5294 Peggy Ave. Klamath Falls, OR 97601/R-3908-013DA-04300-000

Fiscal Impact: $245.24 Publication cost

Recommended Motion: Hold 1st and only hearing pursuant to ORS 312.122 for public comment. Fiscal Impact is $245.24 Publication cost.
8.

Bids/Awards/Proposals

1.

In the matter of approval to purchase six (6) new vehicles for the Building Department. CDD, Kevin Roth, Building Official

Background: Requests for bids were issued for Six (6) new mid-size, AWD or 4 wheel-drive, 4 door SUV’s. Three bidders responded, Harvest Ford of Klamath Falls, OR had three bids one for a Ford Escape, $25,665.00 that did not meet the specifications and two Ford Explorer’s $30,590.00 and $33,699; Lithia CJD of Klamath Falls, OR had one bid for a Jeep Cherokee $28,550.10; and Withnell Dodge of Salem, OR had the lowest bid for the Dodge Durango $27,130.98, and met all requested specifications. The Building Department would like to accept the bid for Six (6) new 2019 Dodge Durango’s with Withnell Dodge. This purchase was originally budgeted estimating $25,000 for each vehicle; however the low bid came in $2,130 each over the estimated budget amount. A budget resolution for the additional $12,780 is required. 

Fiscal Impact: $162,785.88 ($27,130.98 each) expenditure $161,976.00 from the Building Equipment Reserve Budget and $809.88 from the Building Operating Budget. 

Recommended Motion:  Approve the Building Department to accept the lowest bid and purchase Six (6) New 2019 Dodge Durango SXT AWD SUV’s from Withnell Dodge of Salem, OR. Fiscal Impact is $162,785.88 ($27,130.98 each) total expenditure $161,976.00 from the Building Equipment Reserve and $809.88 from the Building Operating Budget. Authorize Building Official to sign all necessary paperwork.
9.

Agreements

1.

In the matter of the approval of an engineering service agreement with AECOM Technical Services, Inc., for engineering and consulting services for the Chemult and Klamath Landfills. Tom Crist, CDD-Solid Waste

Background: AECOM Technical Services, Inc. will perform engineering and consulting services as outlined in Exhibit A, to assist Klamath County to prepare and update necessary documents in response to the Oregon Department of Quality request to provide additional information confirming compliance with current solid waste permits last renewed in 2013, for the Chemult and Klamath Falls Landfills. This agreement is effective upon signature by both parties and shall remain in force until all obligations related to the services have been fulfilled.   

Fiscal Impact: Expenditure not to exceed $23,991 from the Solid Waste Fund 5020.    

Recommended Motion:  Approval of an engineering service agreement with AECOM Technical Services, Inc., for engineering and consulting services for the Chemult and Klamath Falls Landfills. This agreement is effective upon signature by both parties and shall remain in force until all obligations related to the service have been fulfilled; and authorize the Solid Waste Manager to sign agreement; Fiscal Impact, expenditure not to exceed $23,991 from the Solid Waste fund 5020.  
2.

In the matter of approving the Klamath County Sheriff to enter into an agreement between the Klamath County Sheriff’s Office (KCSO) and the City of Klamath Falls regarding the use of the Ella Redkey Municipal Pool.-Chris Kaber, Sheriff.

Background: In the Ella Redkey Pool Facility Use Agreement, the City of Klamath Falls is granting access to the Klamath County Dive Rescue instructors and volunteers for training purposes. The agreement, which will be in effect from July 15, 2019 through December 31, 2019, addresses terms and conditions of use including storage, rules, insurance, indemnification, liability, payment, renewal and termination. The agreement is renewable for two additional one-year terms which would be in effect January 1st through December 31st of the given year.

Fiscal Impact: There is no fiscal impact.

Recommended Motion: Approve the Sheriff to sign the Ella Redkey Pool Facility Use Agreement between Klamath County and the City of Klamath Falls for the period July 15, 2019 to December 31, 2019 which allows the KCSO Dive Rescue team to use the facility for training purposes. There is no fiscal impact.

3.

In the matter of approval and signature of a contract for services between Klamath Basin Behavioral Health and Klamath County Community Corrections. Aaron Hartman, Community Corrections

Background: Community Corrections provides substance abuse treatment to persons placed under supervision by the local court and the Board of Parole and Post-Prison Supervision. The services include but are not limited to evidence-based alcohol and drug treatment groups, assessments, individual sessions, discharge planning and cognitive behavioral programming. This Agreement will allow for collaboration in services, supervision of delivery of services, electronic documentation, billing and payment, audits and records evaluation within the two (2) agencies. 

Fiscal Impact:  Fiscal impact for Community Corrections in revenue will not exceed $37,000 per fiscal year.
 
Recommended Motion:  Motion for approval and signature of a contract between Klamath Basin Behavioral Health and Klamath County Community Corrections to allow for reimbursement for services pertaining to substance abuse treatment provided by Community Correction’s staff. Fiscal impact for Community Corrections in revenue will not exceed $37,000 per fiscal year. 
4.

In the matter of approval and signature of Amendment #1 to a contract between Klamath Basin Behavioral Health and Klamath County Community Corrections. Aaron Hartman, Community Corrections

Background: Community Corrections requested quotes for a full time behavioral health coordinator to provide in-custody services at the Klamath County Jail with funding provided by the Oregon Criminal Justice Commissions’ (CJC) Justice Reinvestment Grant Program. Klamath Basin Behavioral Health was the only responder and will be providing in-kind contribution of $56,585 per year for this full time position.  The Justice Reinvestment Grant Program is Oregon’s proactive approach to controlling prison growth, reducing recidivism, increasing public safety, and holding offenders accountable.  This Amendment extends the contract for one (1) additional two year (2) period as allowed in the original contract to June 30, 2021.

Fiscal Impact:  Fiscal impact shall not exceed $18,415.50 per fiscal year, or $36,831 for the period of this Agreement, from the CJC JRI Grant Program.

Recommended Motion:  Motion for approval and signature of Amendment #1 to a contract between Klamath Basin Behavioral Health and Klamath County Community Corrections for in-custody behavioral health coordinator services at the Klamath County Jail. Fiscal impact shall not exceed $18,415.50 per fiscal year, or $36,831 for the period of this Agreement, from the CJC JRI Grant Program.
5.

In the matter of approval and signature of Intergovernmental Agreement DCJ-IGA-R-11351-2020 between Multnomah County and Klamath County. Aaron Hartman, Community Corrections

Background:  Multnomah developed and maintains one or more dashboards (the “Dashboard(s)”) on the Google Sites platform allowing access to, management of, and reports on information stored in DOC 400 and OMS (the “Data Sources”) on offenders monitored by Multnomah’s Department of Community Justice (DCJ). This Intergovernmental Agreement will allow Klamath County access to the Dashboards so that Klamath County’s criminal justice agencies (CJAs) can develop reports from information regarding offenders it monitors that is stored in the Data Sources. Multnomah is willing to provide access to the Dashboard(s) as SaaS for information in the Data Sources, subject to the terms and conditions set forth herein. Multnomah will host and backup Partner data inputted into the Dashboard(s) to create report(s). Contract DCJ-IGA-R-11351-2020 begins on the Effective Date and continues for two years. The contract may be renewed by the Parties by mutually executing an amendment describing the term of such renewal and any other changes to the Contract’s terms.

Fiscal Impact:  $2,582.19 expenditure from Community Corrections operating funds.

Recommended Motion:  Motion to approve and allow Aaron Hartman to sign Intergovernmental Agreement DCJ-IGA-R-11351-2020 between Multnomah County and Klamath County for access and sharing of the Dashboards. Fiscal Impact: $2,582.19 expenditure from Community Corrections operating funds.
6.

In the matter of approval of the participating provider agreement between Moda Health Plan, Inc. and Klamath County Public Health. – Jennifer Little, Klamath County Public Health

Background:  Klamath County Public Health (KCPH) has been a participating provider in all Moda Health Plan networks available in our region since July 2015. Moda recently conducted an employer plan network review, resulting in the decision to expand its OHSU PPO network. This agreement would add KCPH as a participating provider in the OHSU PPO network. This agreement would also follow the previously approved fee schedule which allows for 100% reimbursement of immunizations and 150% of the Medicare fee schedule for other services.  

Fiscal Impact:  No fiscal impact. Agreement allows for reimbursement of clinical services offered to individuals covered under Moda’s OHSU PPO network.

Recommended Motion:  Move that the participating provider agreement between Moda Health Plan, Inc. and Klamath County Public Health be approved. No fiscal impact, agreement allows for reimbursement of services offered. Authorize Department Head to sign.

Documents:
  1. OHSU PPO_001.pdf
10.

Other County Business

11.

Library Service District

1.

In the matter of authorizing the library to apply for the Oregon State Library’s “Ready to Read Grant Application 2020” - Nathalie Johnston, Library

Background: This grant has been provided by the State to Oregon public libraries for over twenty years. The only requirement to receive this money is to be able to prove that it was spent on early literacy services and summer reading programs. The grant does not require a match. The funds are allocated based on the number of children and the size of the library’s service area. The library uses the fund to pay for the Summer Reading Programs performers and prizes for all branches and for craft supplies and special materials for our Early Literacy programs. Funds will also be used to support several outreach and partnership programs in purchasing any special materials and making and distributing copies of key early learning information.  

Fiscal Impact: $20,689 has been budgeted in Revenue under Grants–State and in Expenditures under Contract Services.

Recommended Motion:  Authorize the library to apply for and accept the Oregon State Library’s “Ready to Read Grant 2020” . Fiscal Impact $20,689 budgeted in Revenue under Grants–State and in Expenditures under Contract Services.
12.

Commissioner Reports

13.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org