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  Board of Commissioners Business Meeting Agenda
June 11, 2019 ~ 8:30 am ~ Room 219








1.

Call to Order, Those Present, Flag Salute

2.

Public Comment

3.

Agenda Deletions/Additions

4.

Approve Minutes from last meeting

1.

In the Matter of Approving the "Minutes" from the 6/4/19 Business Meeting - BOCC

Background:  Approve the “Minutes” which summarize all business by the Board of Commissioners for the business meeting held on the date stated above.


Fiscal Impact:  None


Recommended Motion:  Approve the Minutes as presented.
5.

Proclamations/Presentations

1.

In the Matter of Proclaiming June 15, 2019 as Elder Abuse Awareness Day in Klamath County, Oregon. - BOCC

BACKGROUND & CONCLUSIONS: Read Proclamation.

FISCAL IMPACT: None
Documents:
  1. 20190429080122.pdf
6.

Bids/Awards/Proposals

1.

In the matter of accepting Bid for HAZMAT removal and Demolition of 705 Washburn Way Rick Vaughn Tax/Property

Background: Klamath County Property Sales would like to award the bid for HAZMAT removal and demolition of 705 Washburn Way. Low bid for demolition of all structures and leaving the slab for future use is $465,432.00 from Bogatay Construction of Klamath Falls, OR. Funds will be from Mental Health.


Fiscal Impact: $465,432.00 Expenditure from Mental Health Administration Fund.


Recommended Motion: Approve accepting low bid for HAZMAT removal and demolition of 705 Washburn Way from Bogatay Construction. Fiscal impact: $465,432.00 Expenditure from Mental Health Administration Fund.
2.

In the matter of approving Klamath County Public Health (KCPH) to accept qualifying grant applications for Chiloquin Wood Stove Grant Program. – Jennifer Little, Public Health

Background:  On April 16, 2019 the Board of County Commissioners approved Klamath County Public Health (KCPH) to solicit grant applications for a wood-stove change out program to provide an opportunity for homeowners to receive funding to change-out existing woodstoves to low emission woodstoves or non-wood burning devices in order to reduce wood smoke pollution. Proposals for owner occupied and rented dwellings were accepted.  KCPH received 9 applications that met requirements, and is seeking approval to accept 6 applications which received the highest scores based on address, time of submission, and project impact (see attached scoring matrix from grant application packet).   

Silas Barkley $5,000
Kathy Mansell $5,000
Ralph Hudson $3,953
Forest Mathes $3,492
Douglas Younker $3,546
Robert Lukas $4,442

Fiscal Impact:  Contract expense of $25,433 to Public Health Environmental Health Air Quality Program, sub department 4041. 

Recommended Motion:  Move to accept 6 grant applications for the Klamath Falls Wood Stove Grant Program. Fiscal Impact is $25,433 contract expense to Public Health Environmental Health Air Quality Program, sub department 4041.  

3.

In the matter of approving Klamath County Public Health (KCPH) to accept qualifying grant applications for Klamath Falls Wood Stove Grant Program. – Jennifer Little, Public Health

Background:  On April 16, 2019 the Board of County Commissioners approved Klamath County Public Health (KCPH) to solicit grant applications for a wood-stove change out program to provide an opportunity for homeowners to receive funding to change-out existing woodstoves to non-wood burning devices in order to reduce wood smoke pollution. Proposals for owner occupied and rented dwellings were accepted.  KCPH received 32 applications that met requirements, and is seeking approval to accept 8 applications which received the highest scores based on address, time of submission, and project impact (see attached scoring matrix from grant application packet).   

Ashley Jones $5,000
Travis Dow $4,692
Dorthy Lujan $4,995
Judy Hunter $5,000
Rhonda Henderson $5,000
Matthew Sleep $3,707
Eric Reiland $5,000
Jackie Bland $5,000

Fiscal Impact:  Contract expense of $38,394 to Public Health Environmental Health Air Quality Program, sub department 4041. 

Recommended Motion:  Move to accept 8 grant applications for the Klamath Falls Wood Stove Grant Program. Fiscal Impact is $38,394 contract expense to Public Health Environmental Health Air Quality Program, sub department 4041.  

4.

In The Matter Of Accepting The Bid Proposal From Klamath Child and Family Treatment Center dba Klamath Basin Behavioral Health for Batterer Intervention Services. Aaron Hartman, Community Corrections

Background:  Klamath County issued a Request for Proposals to provide Batterer Intervention Services for the Department of Community Corrections. One proposal was received from Klamath Child and Family Treatment Center, dba Klamath Basin Behavioral Health. The Department of Community Corrections recommends that the Board of County Commissioners accept this proposal.

Fiscal Impact:  $120,000.00 annual expenditure from the Community Corrections Operating Fund.


Recommended Motion:  To accept the bid proposal from Klamath Child and Family Treatment Center dba Klamath Basin Behavioral Health for Batterer Intervention Services for the Department of Community Corrections and allow Aaron Hartman to sign. Fiscal Impact $120,000.00 annual expenditure from the Community Corrections Operating Fund.
5.

In The Matter Of Accepting The Bid Proposal From Klamath Child and Family Treatment Center DBA Klamath Basin Behavioral Health for Mentoring Services. Aaron Hartman, Community Corrections.

Background: Klamath County issued a Request for Proposals to provide Mentoring Services for the Department of Community Corrections. Two proposal were received. The Department of Community Corrections recommends that the Board of County Commissioners accept the proposal from Klamath Child and Family Treatment Center dba Klamath Basin Behavioral Health.


Fiscal impact: $100,000.00 annual expenditure from the Community Corrections Operating Fund.


Recommended Motion: To accept the bid proposal from Klamath Child and Family Treatment Center dba Klamath Basin Behavioral Health for Mentoring Services for the Department of Community Corrections. Fiscal Impact $100,000.00 annual expenditure from the Community Corrections Operating Fund.
6.

In The Matter Of Accepting The Bid Proposal From Klamath Child and Family Treatment Center DBA Klamath Basin Behavioral Health for Residential Monitoring Service. Aaron Hartman, Community Corrections.

Background:  Klamath County issued a Request for Proposals to provide Residential Monitoring Services for the Department of Community Corrections. Two proposal were received. The Department of Community Corrections recommends that the Board of County Commissioners accept the proposal from Klamath Child and Family Treatment Center dba Klamath Basin Behavioral Health.

Fiscal Impact:  $400,000.00 annual expenditure from the Community Corrections Fund.


Recommended Motion:  To accept the bid proposal from Klamath Child and Family Treatment Center dba Klamath Basin Behavioral Health for Residential Monitoring Services for the Department of Community Corrections. Fiscal Impact $400,000.00 annual expenditure from the community Corrections Fund.
7.

In the matter of The Sheriff requesting approval to purchase a LiveScan Plus machine and all the associated software, printer, cabinet, installation and training necessary to operate the machine.-Chris Kaber, Sheriff.

Background: The Sheriff’s Office Corrections Sub-department is requesting to accept the quote from DataWorks Plus to purchase a LiveScan Plus machine and associated equipment necessary for its operation which would be installed in the Courthouse. The Court Security staff will use the machine to book and release inmates who are directed by the courts to do so. This equipment will provide greater accountability and oversight of citizens in the corrections system. It will also be more cost effective for court security staff to perform this process when applicable. The cost of the LiveScan package is $21,091.85. The District Attorney has agreed to support the purchase by allocating $6,000 of their budget towards the purchase.  

Fiscal Impact: The LiveScan machine expense of $11,091.85 will be paid for from the Sheriff’s Office equipment reserve fund which is where $6,000 of the District Attorney’s funds will be transferred to. The remaining peripheral equipment will be paid for out of the Corrections Sub-department materials and services operating fund.

Recommended Motion: Approve the Klamath County Sheriff’s Office to accept the quote from DataWorks Plus in the amount of $21,091.85 to purchase a LiveScan Plus machine and accessory equipment essential to its operation. The LiveScan machine will be paid for from the Equipment Reserve account and capitalized. The rest of the equipment will be paid for out of the Corrections Sub-department operating fund. 

7.

Resolutions

1.

In the Matter of a Resolution setting the two public hearing dates on proposed Ordinance No. 92.00 Creating Procedures for the Establishment, Operation, Modification, and Disestablishment of Business Improvement Areas in Klamath County.-Board of County Commissioners

Background:  Businesses located and operating within some areas of the County are economically disadvantaged, are underutilized, and are unable to attract customers due to inadequate facilities, services, and activities supporting these industries; and it is of particular local benefit to allow businesses to fund business related improvements and services through the levy of fees upon the businesses that receive benefits from those improvements and services.  Fees levied for the purpose of conferring benefits upon the businesses in a business improvement area shall be related to the costs of providing the improvements and services within the business improvement area and shall not be taxes for the general benefit of the County.  It is the desire of the Board of County Commissioners to create a mechanism, pursuant to the County’s authority, to allow certain businesses to initiate the formation of business improvement areas for the purpose of providing enhanced improvements and services for the benefit of those businesses within the business improvement area.  The attached Resolution sets the public hearing dates for June 27, 2019 @ 6:00 p.m. and July 10, 2019 @ 6:00 p.m.  A draft of the proposed Ordinance is also attached. 

Fiscal Impact:
None at this time

Recommended Motion: The Board of County Commissioners approves and signs the attached Resolution that sets the two public hearing dates.  Fiscal impact: None at this time.
8.

Agreements

1.

In the matter of modification P00002 to agreement No. R17PC00076 between the Bureau of Reclamation and Klamath County for Weed Control. Todd Pfeiffer, Weed Control

Background: Klamath County enters into agreements with outside agencies to treat noxious weed infestations on their property.  The attached modification is to exercise the second option year of the original award, change Contracting Officer Authority to Dean Seggay, and incorporate the current Wage Determination.  The period of performance of the second option year is July 10, 2019 through July 9, 2020.  As a result of this modification, the amount of the contract is increased by $30,500.00. The agreement is effective upon execution.

Fiscal Impact:  Income of $30,500.00 to the Weed Control Budget.

Recommended Motion:  Board approve and authorize chair to sign modification P00002 to agreement No. R17PC00076 between the Bureau of Reclamation and Klamath County for Weed Control.  The fiscal impact is $30,500.00 income to the Weed Control Budget.

2.

In the matter of an agreement between Klamath County and Klamath Wingwatchers, Inc. for noxious weed control. Todd Pfeiffer, Weed Control

Background: Klamath County enters into agreements with outside agencies to treat noxious weed infestations on their property.  The purpose of this agreement is to treat noxious weed-infested areas of Klamath Wingwatchers lease or easement within Klamath County.  The location of the treatment is as follows:

     a.  Lake Ewauna Nature Trail


Fiscal Impact:  Income of $1,200.00 to the Weed Control Budget.

Recommended Motion:  Board approve and sign the agreement between Klamath Wingwatchers, Inc. and Klamath County for noxious weed control.  Fiscal Impact is $1,200.00 income to the Weed Control Budget.

3.

In the matter of approving the Sheriff to enter into, via signature, Amendment No. 1 to the Oregon Department of Transportation (ODOT) Intergovernmental Agreement Sno-Park Parking Permit Enforcement No. 31869. -Chris Kaber, Sheriff

Background: The amendment to the ODOT Agreement No. 31869 effectively extends the term of the agreement to August 31, 2022, which would otherwise terminate on August 31, 2019. The amendment will be in effect once fully executed, even if by counterpart documentation. It also amends the rate of services that KCSO charges for enforcement to $55.88 per hour and increases the total amount of annual reimbursement allowed to $4,749.80. All other terms and conditions of the agreement remain the same; authorizing KCSO to enforce ORS 811.590, “unlawful parking in winter recreation parking area”, in the Sno-Parks designated in Exhibit A of the agreement. 

Fiscal Impact: The Sheriff’s Office has the potential to earn up to $4,749.80 annually, based on hours of law enforcement performance.  
 
Recommended Motion:  To approve the Sheriff to sign Amendment No. 1 to the Oregon Department of Transportation (ODOT) Intergovernmental Agreement Sno-Park Parking Permit Enforcement No. 31869 which extends the Sno-Park parking enforcement agreement termination date to August 31, 2022. The agreement provides for potential annual income to the Sheriff’s Office of $4,749.80, depending on hours of parking enforcement performed.

9.

Other County Business

10.

Commissioner Reports

11.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org