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  Board of Commissioners Business Meeting Agenda
April 30, 2019 ~ 8:30 am ~ Room 219








1.

Call to Order, Those Present, Flag Salute

2.

Public Comment

3.

Agenda Deletions/Additions

4.

Approve Minutes from last meeting

1.

In the matter of approving the "Minutes" from the April 23, 2019 business meeting - BOCC

Background:  Approve the “Minutes” which summarize all business by the Board of Commissioners for the business meeting held on the date stated above.

Fiscal Impact:  None

Recommended Motion:  Approve the Minutes as presented.


5.

Prior Approved Items

1.

Prior Approved: In the matter of approving Klamath County Public Health to issue Request for Grant Applications for Chiloquin Wood Stove Change-outs.- Jennifer Little, Public Health

Background:  On February 26, 2019 Klamath County Public Health (KCPH) received board approval for a Supplemental Environmental Project Agreement with Collins Products LLC. This agreement provides funding to KCPH to fund a minimum of 5 wood stove change outs. The Request for Proposals issued by Klamath County Public Health in March resulted in no qualifying application. On April 16, 2019 KCPH made a request to the board to solicit grant applications for this project, to provide a simplified format for applicants. 


Fiscal Impact:  Maximum of $25,000 in contract expense to Environmental Health.  

Recommended Motion:  Matter was approved in a BOCC Administrative Meeting on April 16, 2019. Fiscal Impact is maximum of $25,000 in contract expense to Environmental Health. 

Documents:
  1. chiloquin grant.pdf
2.

Prior Approved: In the matter of approving Klamath County Public Health to issue Request for Grant Applications for Klamath Falls Wood Stove Change-outs.- Jennifer Little, Public Health

Background:  On February 26, 2019 Klamath County Public Health (KCPH) received board approval for a Supplemental Environmental Project Agreement with Collins Products LLC. This agreement provides funding to KCPH to fund a minimum of 9 wood stove change outs. The Request for Proposals issued by Klamath County Public Health in March resulted in only 1 qualifying application. On April 16, 2019 KCPH made a request to the board to solicit grant applications for this project, to provide a simplified format for applicants. 


Fiscal Impact:  Maximum of $40,000 in contract expense to Environmental Health.  

Recommended Motion:  Matter was approved in a BOCC Administrative Meeting on April 16, 2019. Fiscal impact is maximum of $40,000 in contract expense to Environmental Health. 



Documents:
  1. k falls grant.pdf
3.

Prior Approved: In the matter of approving Klamath County Public Health to submit an application for Special Use Permit to the Wiard Park District.- Jennifer Little, Public Health

Background:  Klamath County Public Health (KCPH) requests board approval to submit a special use application to the Wiard Park District for use of Crest Park on April 29, 2019. This request is to provide space needed to host a community meeting regarding the opportunity to apply for the Klamath Falls Woodstove replacement grant. 


Fiscal Impact:  Application fee of $40 to Environmental Health – Air Quality Program. 

Recommended Motion:  Matter was approved in a BOCC Administrative Meeting on April 23, 2019. Fiscal Impact is application fee of $40 to the Environmental Health Air Quality Program. Department head authorized to sign.

6.

Public Hearings

1.

TIME CERTAIN 8:45 - In the matter of holding a public hearing pursuant to ORS 312.122 - Klamath County Property Manager, Rick Vaughn

Issue: In the Matter of holding a Public Hearing pursuant to ORS 312.122. TIME CERTAIN: 8:45 am.

Background: Pursuant to ORS 312.122 a public hearing must be held regarding the acceleration of tax foreclosed properties. Today’s Public Hearing was advertised in the Herald and News on April 14, 2019 and April 16, 2019 and the notice of hearing was mailed via certified mail to the property owners and lien holders on March 28, 2019.

Properties are described as follows:

1934 Homedale Rd. Klamath Falls, OR 97603/R-3909-002AB-09100-000
3107 Diamond St. Klamath Falls, OR 97601/R-3909-007BD-05700-000
N/A Puckett Rd. Klamath Falls, OR 97601/R-3908-031B0-02600-000


Fiscal Impact: $247.74 Publication cost


Recommended Motion: Hold 1st and only hearing pursuant to ORS 312.122 for public comment. Fiscal Impact: $247.74 Publication cost.
7.

Orders

1.

In the Matter of an Order authorizing acceleration of tax foreclosure on the below properties pursuant to ORS 312.122. Tax Collector/Property Manager, Rick Vaughn

Issue: In the Matter of an Order authorizing tax foreclosure on the below properties pursuant to ORS 312.122. 

Background: Pursuant to ORS 312.122 a public hearing was held on April 30, 2019 at 8:45am to take public comment regarding the acceleration of tax foreclosed properties. Public Hearing was advertised in the Herald and News on April 14, 2019 and April 16, 2019 and the notice of hearing was mailed via certified mail to the property owners and lien holders, if any, on March 28, 2019. 

Properties are described as follows: 

1934 Homedale Rd. Klamath Falls, OR 97603/R-3909-002AB-09100-000 
3107 Diamond St. Klamath Falls, OR 97601/R-3909-007BD-05700-000 
N/A Puckett Rd. Klamath Falls, OR 97601/R-3908-031B0-02600-000 

Fiscal Impact: None

Recommended Motion: Approve and sign attached Order authorizing acceleration of foreclosure on the above referenced properties. Fiscal Impact: None
2.

In the matter of appointing Tracy Heap to the Klamath County Veterans Advisory Council. - BOCC

Background: The Veterans Advisory Council has a vacancy and has recommended the appointment of Tracy Heap.  The above named applicant is willing, able and eligible to serve a term on the Board.

Fiscal Impact: None.

Recommended Motion:  Approve and sign the attached Order appointing Tracy Heap to the Veterans Advisory Council commencing this day and continuing until April 30, 2022.

8.

Agreements

1.

In the matter of an agreement between Klamath County and U.S. Department of Fish & Wildlife for noxious weed control. Todd Pfeiffer, Weed Control

Background: Klamath County enters into agreements with outside agencies to treat noxious weed infestations on their property.  The purpose of this agreement is to treat noxious weed-infested areas of fish & Wildlife ownership within Klamath County.  The location of the treatment is as follows:

a.  Lower Klamath National Wildlife Refuge
b.  Bear Valley National Wildlife Refuge

Fiscal Impact:  Income of $2,500.00 to the Weed Control Budget.

Recommended Motion:  Board approve and sign the agreement between U.S. Department of Fish & Wildlife and Klamath County for noxious weed control.  Fiscal Impact is $2,500.00 income to the Weed Control Budget.
2.

In the Matter of authorizing the Chair to sign the Oregon Department of Agriculture Wolf Compensation and Financial Assistance Grant Agreement #ODA-4159-19. - BOCC

Background:  The Oregon Department of Fish and Wildlife has documented wolf depredation cases in Klamath County. To be compensated for the death/injury of calves, the County applied for reimbursement from the Oregon Department of Agriculture during their grant cycle which opened February 1, 2019 through February 23, 2019. The County has been awarded grant funds in the amount of $8,090.00. The County must provide a 10% match for the monies awarded.

Fiscal Impact:  $809.00 from General Fund for the required 10% match.

Recommended Motion:  Authorize the Chair to sign the Oregon Department of Agriculture Wolf Compensation and Financial Assistance Grant Agreement #ODA-4159-19. Fiscal Impact of grant funds to be received in the amount of $8090.00 with a County match of $809.00 from the General Fund.

3.

In the matter of Amendment 1 to the Intergovernmental Agreement with the Klamath Falls City School District. - BOCC

Background:  On February 27, 2019 the Klamath County Board of Commissioners entered into an Intergovernmental Agreement to loan the Klamath Falls City School District $4,500,000.00 for completion of the construction project at Klamath Union High School.  It was recently noted that there is an error in the Oregon Revised Statute cited in the agreement, ORS 294.060 should be replaced with ORS 368.709.  Amendment 1 rectifies the error.

Fiscal Impact: None.

Recommended Motion:  Approve and sign the attached Amendment 1 to the Intergovernmental Agreement with the Klamath Falls City School District.  There is no Fiscal Impact.

4.

In the matter of approving and signing the land trade agreement between Klamath County and Big Horn Ventures Group. Rick Vaughn Tax/Property Sales

Background: Klamath County is seeking a land trade with Big Horn Ventures Group adjacent to the Juvenile Facility for future expansion. A lot line adjustment will need performed to make the lots to be traded of equal value. County owned lot is tax lot 894911 to be traded to Big Horn ventures for approx. 6.5 acres of tax lot 442747.

Fiscal Impact: $2500-3000 for lot line adjustment to be paid by Juvenile Department.

Recommended Motion: Approve and authorize Board Chair to sign the land trade agreement between Klamath County and Big Horn Ventures Group as presented. Fiscal impact : $2500-3000 for lot line adjustment to be paid by Juvenile Department.
5.

In the matter of Approving and Authorizing the Human Resources Director to sign an Administrative Service Agreement with Nationwide Retirement Solutions, Inc. to perform the recordkeeping and administrative services for the County’s 457(b) Deferred Compensation Plan. - Renee Blakely, Human Resources Director

Background: Klamath County currently has four (4) providers of 457(b) plans including Nationwide, Valic, Axa, and Mass Mutual. The County contracted with Hyas group to obtain a sole vendor for these benefits. After a thorough RFP process, Nationwide was selected as the sole provider of administrative services for the County’s plan.

Fiscal Impact:
There is no fiscal impact to the County for this contract. There will be a reduction in service fees, which are paid by the participants.

Recommended Motion: Approve and authorize the Human Resources Director to sign an Administrative Service Agreement with Nationwide Retirement Solutions, Inc. to perform the recordkeeping and administrative services for the County’s 457(b) Deferred Compensation Plan. There is no fiscal impact to the County for this contract. There will be a reduction in service fees, which are paid by the participants.
6.

In the matter of approving a Memorandum of Understanding (MOU) between Medical Teams International and Klamath County Public Health. - Jennifer Little, Public Health

Background:  Klamath County Public Health is seeking board approval to sign a Memorandum of Understanding with Medical Teams International (MTI). MTI provides a mobile dental program, which allows the Klamath Basin Oral Health Coalition to host free dental clinic days. As a part of the oral health coalition and Title V funding, KCPH helps with planning, logistics, and finding volunteers for the free dental clinics. The MOU is a statement of terms of a cooperative relationship to successfully provide urgent dental care to qualified patients. Parties acknowledge that effective date is prior to signature.

Fiscal Impact:  None 

Recommended Motion:  Move to approve the Memorandum of Understanding (MOU) between Medical Teams International and Klamath County Public Health. No fiscal Impact. Authorize Department Head to sign. 

9.

Other County Business

10.

Drainage Service District

1.

In the matter of execution of the 1-C-9 Repair Agreement between Klamath Irrigation District (“KID”), Klamath County Drainage Service District (“KCDSD”) and Enterprise Irrigation District (“EID”) for repairs of the 1-C-9 Drain. Jeremy Morris, Mgr Klamath Co Drainage Svc Dist

Background: This agreement will allow required repairs for the 1-C-9 Drain near Mazama.  EID shall be solely responsible financially and otherwise for repairs on the north inlet, and KID shall complete all necessary repairs to the portion of the No. 1 Drain lying between its intersection with the 1-C-9 Drain and the Lost River.  KCDSD agrees to reimburse KID for fifty (50) percent of the costs of the repairs KID is responsible for completing, or $75,000, whichever is less. 

Fiscal Impact Up to $75,000.00 expenditure or 50% (whichever is less) to the Klamath County Drainage Service District Operating Budget.

Recommended Motion:  Board approve and authorize Chair to sign the 1-C-9 Repair Agreement between Klamath Irrigation District (“KID”), Klamath County Drainage Service District (“KCDSD”) and Enterprise Irrigation District (“EID”) for repairs of the 1-C-9 Drain.  Fiscal Impact to the Klamath County Drainage Service District Operating Budget is up to $75,000.00 or 50% (whichever is less).
11.

Commissioner Reports

12.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org