In the matter of requesting to reject the bid submitted for work needed at 2426/2428 White Ave, Klamath Falls, OR. Phillip Squibb, Developmental Disabilities
Background: An Invitation to Bid was made on January 8, 2018 per Board of Commissioners approval for replacing exterior doors and floor coverings, Attachment 1. The request was a result of an inspection that took place in September 2018. As per agreement #157314 with the Department of Human Services, Office of Developmental Disabilities Services, Housing Section a required annual inspection was conducted by Tim Olson, Housing Specialist for Seniors & People with Disabilities, Community Housing Section on September 13, 2018. A letter detailing the findings of the inspection dated November 8, 2018, listed as Attachment 2, concluded there were three areas of deficiency that needed actions as outlined below:
1) Replace all exterior doors
1) Unit 2426b has a soft spot in the floor near the washing machine and damage to the floor covering by the dishwasher requiring replacement
2) Floor coverings throughout the property are in fairly poor condition and need to be replaced
One bid was received that was out of scope and the State was not willing to fund the expense, Attachment 3. We are requesting to send a formal Notice of Bid Rejection, Attachment 4.
Fiscal Impact: None
Recommended Motion: Motion to approve Klamath County Developmental Disabilities to issue a formal Notice of Bid Rejection letter to the bidder of the White Ave renovation project. Authorize the Contract Manager to sign the letter. There is no fiscal impact.