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  Board of Commissioners Business Meeting Agenda
February 19, 2019 ~ 8:30 am ~ Room 219








1.

Call to Order, Those Present, Flag Salute

2.

Public Comment

3.

Agenda Deletions/Additions

4.

Approve Minutes from last meeting

1.

In the matter of approving the “Minutes” from the February 5, 2019 business meeting. - BOCC

Background:  Approve the “Minutes” which summarize all business by the Board of Commissioners for the business meeting held on the date stated above.

Fiscal Impact:  None

Recommended Motion:  Approve the Minutes as presented.

5.

Prior Approved Items

1.

PRIOR APPROVED: In the matter of issuing a request for proposals to provide outreach and marketing services for Klamath County. - BOCC

Background:  The Klamath County Board of Commissioner seeks proposals from qualified person/persons to provide outreach and marketing services to assist the county with raising awareness of emergency management notification system and general county business/programs/events.  The Commissioners approved the issuance of the attached Request for Proposals at the public Administrative meeting held on January 29, 2019.

Fiscal Impact:  To be determined.

Recommended Motion: For more information visit the County website at http://www.klamathcounty.org/Bids.aspx
Documents:
  1. summary page.pdf
2.

PRIOR APPROVED: In the matter of a resolution requesting the State of Oregon reinstate time limits and work requirements for County ABAWD participants. - BOCC

Background: The County Commissioners feel that work is a positive force in society, building skills for future prosperity, instilling a sense of accomplishment, self worth and purpose in our citizens. As such, In the Administrative meeting on February 5, 2019 the Commissioners approved a resolution requesting the State of Oregon reinstate time limits and work requirements for County ABAWD participants.


Fiscal Impact: None


Recommended Motion: Read attached resolution.

Documents:
  1. summary page.pdf
6.

Orders

1.

In the matter of Klamath County Transient Room Tax fourth quarter distribution ending December 31st, 2018. Rick Vaughn Klamath County Tax Collector.

Background:  In accordance with Klamath County Code Chapter 603-Transient Room Tax any person, firm, social club, etc., who exercises occupancy for thirty days or less for dwelling, lodging, or sleeping purposes from any hotel, motel, space in mobile home or trailer park, etc. from an operator; shall collect the tax imposed which constitutes a debt owed by the operator to the County.
The amount collected for the fourth quarter came to $476,246.39 and shall be distributed accordingly by the tax revenue sharing formula to the Participants.

Fiscal Impact:  TRT revenue will be distributed totaling $471,483.93 with additional $4,762.46 revenue to the Tax Collector's Office.

Recommended Motion:  Approve and execute the attached Order so the Tax Administrator can distribute accordingly by the tax revenue sharing formula $476,246.39 to the Participants of the Transient Room Tax set by the Klamath County Code chapter 603, 603.610.  Fiscal impact being revenue received and distributed in the amount of $476,246.39.
2.

In the matter of the Transient Room Tax Administrator changing the tax revenue sharing percentage for incorporated cities as required per Klamath Code 603.610 (Tax Revenue Sharing) Rick Vaughn Klamath County Tax Collector.

Background:  At the start of each fiscal year, the foregoing Tax Revenue Sharing distribution formula shall be readjusted.  Said readjustment shall be made to reflect the proportion which the total collection of the tax imposed from the operators within the corporate limits of the respective cities bears to the total revenue collected from all sources within the County.  This percentage figure shall be used in computing the distribution share of the various governmental entities.  The readjustment shall be based on the four quarters receipts prior to the readjustment.  The percentage will change from 42.6627% to 47.4590% per Klamath County code 603.610.

Fiscal Impact:  Unknown at this time.

Recommended Motion:  Approve and execute the order changing the tax revenue sharing percentage for incorporated cities to 47.4590% as required per Klamath County Code 603-610.  Fiscal impact is unknown at this time.
3.

In the matter of appointing Daniel Leavell to the Central Oregon Cohesive Strategy Steering Committee. - BOCC

Background:  The Central Oregon Cohesive Strategies Initiative was formed in 2018. A memorandum of understanding between Crook, Jefferson, Klamath, Lake and Deschutes Counties was signed with the intention of the counties to work together on a continuing basis toward maximum cooperation and mutual assistance in the area of watershed restoration and community protection efforts for the purpose of implementation of the National Wildland Fire Cohesive Strategy in Central Oregon. The Central Oregon Cohesive Strategy Steering Committee is being formed to provide program guidance and direction to the program coordinator.

Fiscal Impact:  None


Recommended Motion:  Approve and sign the attached Order appointing Daniel Leavell to the Central Oregon Cohesive Strategy Steering Committee.

Documents:
  1. Summary Page.pdf
7.

Agreements

1.

In the matter of extending contract with Diversified Contractors Inc. for museum skylights - Todd Kepple, Museums

Background: Inclement weather has delayed work on installation skylights in the Klamath County Museum roof. Museum staff recommends extending the term of the contract for 120 days with no penalty to the contractor.

Fiscal impact: None.

 Recommended motion: Approve Amendment Number 1 to 2018 Skylight Project contract between Diversified Contractors Inc. and the Klamath County Board of Commissioners. There is no fiscal impact.
2.

In the matter of approving and signing the PPA Consent Judgement on North Ridge Estates Repositories and granting Commissioner Boyd authority to sign PPA agreement.

Background: This PPA consent agreement between the Department of Environmental Quality and Klamath County, a political subdivision of the state of Oregon, with the County taking ownership of the 2 Repositories at North Ridge Estates providing a long term, stable, continuous ownership with local enforcement capabilities and jurisdictional authority, while allowing the state to Continue to fund and perform its ongoing Operations and Maintenance obligations.

Fiscal Impact: No fiscal impact 

Recommended Motion: Approve the PPA Consent Judgement on North Ridge Estates Repositories and grant Commissioner Boyd and Rick Vaughn authority to sign PPA agreement. No fiscal impact 


3.

In the matter of approving and signing the Sublease of Klamath County property currently leased to Klamath County Extension Service District to Oregon State University, Rick Vaughn, Tax/Property

Background: Klamath County Extension Service District (“DISTRICT”) currently leases certain real property with improvements owned by Klamath County, a political subdivision of the State of Oregon (“County”), and known commonly as the Klamath Basin Research and Extension Center, wishes to sublease said property to Oregon State University for its Klamath Basin Research and Extension Center (“OSU”).


Fiscal Impact: Fiscal impact : Expenditure from Klamath County Extension Service District Facility Service line item for utilities estimated to be $23,466


Recommended Motion: Approve and sign the sublease of Klamath County property currently leased to Klamath County Extension Service District to Oregon State University. Fiscal impact :Expenditure from Klamath County Extension Service District Facility Service line item for utilities estimated to be $23,466
8.

Licenses

1.

In the matter of approving a Social Gaming License for the Whoa Tavern, LLC for two (2) card tables.- BOCC

Background: The Klamath County Ordinance 21.1 allows for Social Gaming License by firms, persons, or corporations doing business for profit.  Each new application is reviewed by the Klamath County Sheriff’s Office for criminal history.  This applicant has paid the fees and has no criminal history.  No house income may result from the operation of these social games. Each license is effective for one calendar year.

Fiscal Impact: $200.00 ($100.00 per table)

Recommended Motion:  Approve the renewal of the Social Gaming License for the Whoa Tavern, LLC for two (2) card tables.

9.

Other County Business

1.

In the Matter of Approving the Klamath County Sheriff to apply for a grant from the Oregon Office of Emergency Management. -Chris Kaber, Sheriff

Background: The Sheriff’s Office is requesting to apply for a State Preparedness and Incident Response Equipment (SPIRE) grant from the Oregon Office of Emergency Management in which we would request $150,000 for the purchase and outfitting of a Klamath catastrophic response vehicle to be used during any emergency operations and in Search and Rescue missions. Funds would be used to replace an old and dilapidated Ford Expedition known as “Command 1” or C-1. 

Fiscal Impact: If awarded, the Sheriff’s Office Search and Rescue would receive approximately $150,000 in Federal Grant Funds during the 2019-20 fiscal year.
 
Recommended Motion:  To approve the Sheriff’s Office to apply for a SPIRE grant from the Oregon Office of Emergency Management for the purchase and outfitting of an emergency operations command vehicle. If awarded, the Sheriff’s Office Search and Rescue would receive approximately $150,000 in Federal Grant Funds during the 2019-20 fiscal year. 

2.

In the matter of approval to apply for the Barclay-Giel Seed Grant. – Jennifer Little, Klamath County Public Health

Background:  Klamath County Public Health is seeking board approval to apply for the Barclay-Giel Seed Grant on behalf of the Klamath Basin Oral Health Coalition. The grant program supports innovative projects that align with the Surgeon General’s priorities, one of which is oral health. The Klamath Basin Oral Health Coalition, which KCPH helps to coordinate, is focused on awareness, access, and advocacy over the next three years.

Fiscal Impact:  Unknown at this time. 

Recommended Motion:  Move that Klamath County Public Health’s request to apply for the Barclay-Giel Seed Grant be approved. Fiscal Impact unknown at this time.  Authorize Department Head to sign.

3.

In the matter of approval to apply for the Wolf Depredation Compensation and Financial Assistance County Grant Program. - BOCC

Background:  The Oregon Department of Agriculture has established and implemented a wolf depredation compensation and financial assistance grant program for depredation reimbursement and the implementation of livestock management techniques or nonlethal wolf deterrence techniques designed to discourage wolf depredation of livestock. The current grant cycle is open February 1, 2019 through February 23, 2019. The intent at this time is to request grant funds of $12,000.00 for non-lethal deterrents. To be eligible the County will need to provide a 10% match for monies awarded.


Fiscal Impact:  10% match for monies awarded.


Recommended Motion:  Approve the County to apply for $12,000.00 from the Wolf Depredation Compensation and Financial Assistance County Grant Program, and authorize Chair to sign application. Fiscal Impact: County will need to provide a 10% match for monies awarded.

10.

Commissioner Reports

11.

Adjournment




Audio recordings of all proceedings are available at the County Commissioners’ office. The meeting facility is handicap accessible. Persons needing materials in alternate format or communication access, should telephone this office at 541-883-5100 (voice/TDD) or the ADA Coordinator at 541-883-4296 at least 48 hours in advance of the scheduled meeting.
Klamath County Commissioners' Weekly Calendar is subject to change without notice.
305 Main Street 2nd Floor, Klamath Falls, OR 97601
E-mail: bocc@klamathcounty.org     Website: www.klamathcounty.org